A Guide on the Accounting Process

Operating a business without proper accounting processes in place is like driving with your eyes closed. Startups often fail to manage their finances effectively, understand tax regulations, and remain noncompliant with laws due to underlying issues in their accounting processes.

As a business owner, you don’t need to be an expert to get it right. However, you must have the required knowledge of the accounting processes and aspects.

JCA (Jitendra Chartered Accountants) breaks down the accounting process step-by-step for your UAE business and provides you with influential accounting services in the UAE.

1. Keeping Records from Day One

The accounting process starts the moment your business begins operating. Every invoice, payment, and expense should be recorded. The UAE Commercial Companies Law requires companies to keep these records for at least five years.

Your records must include:

• Sales invoices
• Purchase bills
• Payroll data
• VAT documents
• Bank statements

These records are the basis of your financial reporting. Keeping them organised helps avoid problems later. Outsourced accountants in the UAE can help you maintain and organise your records.

2. Following Legal Requirements

In the UAE, accounting is not just a business need; it’s the law. Businesses must follow standards set by regulatory bodies like:

• The Ministry of Economy
• The Securities and Commodities Authority (SCA)
• The Central Bank (for financial institutions)

If your company is publicly listed or large, you must use IFRS (International Financial Reporting Standards). Small and medium-sized businesses can use a simpler version called IFRS for SMEs. Some free zones may have extra rules, so it’s essential to check with your zone authority. You can further consult accounting services in Dubai to know what accounting standards you are obliged to follow.

3. Making Financial Statements

Once your records are in place, the next step is preparing financial statements. These include:

• Statement of Profit & Loss
• Balance Sheet
• Statement of Cash Flow
• Statement of Changes in Equity

These statements show how your business is performing. Banks, investors, and the government authorities use them to check your progress and legal standing. Financial statements must be prepared under IFRS rules once implemented. Accounting services in Dubai can help in this.

4. Adjusting for VAT and Corporate Tax

The UAE introduced VAT in 2018, and businesses must submit VAT returns regularly. Your accounting system should include:

• VAT invoices
• VAT payment records
• Tax filing reports

Now, with the corporate tax introduction, financial statements must also reflect taxable income and tax liabilities.

This means your accounting must:

• Track all business income
• Separate personal and business expenses
• Show accurate profit figures
• Keep a clear audit trail

Failure to do so may lead to fines or audits. This is why it is recommended to hire accounting services in the UAE for better tax management.

5. Automation Is the New Normal

Manual accounting is time-consuming and full of errors. Many UAE businesses are moving to cloud-based systems and AI-powered tools, which helps with:

• Automated bookkeeping
• Inventory tracking
• Real-time tax reporting
• Report generation

These tools are especially helpful for small businesses without a full-time accountant. You can scan invoices, track stock, and stay tax-ready, all from one dashboard. Outsourced accountants in Dubai utilise automated tools.

6. Staying Compliant with AML and Audit Rules

To prevent money laundering and financial fraud, the UAE has strict rules. Businesses must:

• Maintain clear records of all transactions
• Audit financial statements periodically
• Report suspicious activity

These rules apply to all types of businesses, including those in free zones and on the mainland.

Auditors and regulators may ask for further details during reviews. A proper accounting system makes this process easy and smooth.

7. Challenges Along the Way

Even with the rules in place, businesses face problems:

• IFRS is detailed and complex to understand, especially for newbies
• Small businesses often lack expert accountants
• The rules keep changing
• Adapting to tax rules takes time

This is why many companies hire accounting firms in the UAE or utilise accounting software to reduce errors and save time.

8. Who Watches Over Accounting in the UAE?

Different regulators manage different types of businesses:

• Ministry of Economy: for general oversight
• SCA: for public and listed companies
• Central Bank: for banks and finance companies
• FTA (Federal Tax Authority): for VAT and corporate tax matters

9. Why Accounting Standards Matter

Following accounting rules isn’t just about avoiding penalties. It also:

• Builds trust with investors
• Helps in getting loans
• Keeps your tax reports accurate
• Supports business growth
• Reduces risk of fraud

When your numbers are clean and clear, your business is stronger.

10. The Road Ahead: What to Expect

The UAE is evolving quickly. With a growing economy, the demands from businesses increase too. Expect:

• More digital systems
• Faster tax filing processes
• Regular changes in IFRS
• Greater checks on financial data

Find the Best Accountants at Jitendra Chartered Accountants (JCA)!

Accounting in the UAE is a legal requirement that you can not ignore or pay less attention to. Having automated software in place or a full-fledged team of accountants is unmanageable and expensive for most businesses. The solution is to hire our outsourced accounting experts at JCA. Our knowledgeable and qualified accountants ensure your accounting is efficient, leaving no room for doubt or error.